Managed virtual assistant services
Build more capacity with a trained Executive Partner.
Vitalis Outsourcing recruits, vets, matches, trains, and manages remote professionals who support your systems—not just your task list. Explore specialized virtual assistant services for real estate, property management, home services, legal teams, and growing service businesses.
Define the role
Clarify outcomes, responsibilities, tools, schedule, and success measures.
Vet and match
Evaluate skills, communication, experience, reliability, and team alignment.
Train and launch
Prepare the Executive Partner around your systems, SOPs, and real workflows.
Manage performance
Support accountability, reporting, coaching, and ongoing development.
More than remote staffing
Your assistant should become part of how the business runs.
Hiring a remote assistant can create leverage—but only when the person, process, and technology work together. Vitalis starts by understanding the role, then builds the support system around consistent execution, clear ownership, and measurable performance.
That makes Vitalis different from a generic freelancer marketplace. You gain a carefully selected professional backed by onboarding, training, management, and a team focused on long-term fit.
Who Vitalis serves
Specialized support for the way your industry works.
Start with the solution closest to your business. Each service is shaped around the customer journey, systems, terminology, and daily responsibilities of that market.
Real Estate Virtual Assistants
Support for lead follow-up, CRM management, listing coordination, transactions, marketing, research, appointment setting, and agent recruiting.
Explore real estate support → 02 / PROPERTY MANAGEMENTProperty Management Virtual Assistants
Support for tenant communication, maintenance coordination, leasing administration, work orders, vendor follow-up, data entry, and reporting.
Explore property management support → 03 / HOME SERVICESHome Service Virtual Assistants
Support for inbound inquiries, estimate follow-up, appointment scheduling, dispatch coordination, customer reminders, CRM updates, and reviews.
Explore home service support → 04 / LEGAL SUPPORTLegal Support Virtual Assistants
Attorney-supervised administrative support for intake, calendars, documents, case files, client updates, and recurring follow-up.
Explore legal support → 05 / SERVICE BUSINESSESService Business Virtual Assistants
Flexible sales, customer service, scheduling, operations, administrative, CRM, marketing, and research support for growing service companies.
Explore service business support → 06 / EXECUTIVE SUPPORTExecutive Assistant Virtual Assistants
High-trust calendar, inbox, project, meeting, research, communication, and operational support for leaders who need more capacity.
Explore executive support →Service categories
One managed partner.
Support across the workflow.
The final role is designed around compatible responsibilities, realistic capacity, and the experience required to perform the work well.
Sales & Lead Follow-Up
Prospecting, lead response, qualification, appointment setting, estimate follow-up, reactivation, and CRM pipeline support.
Customer Service
Phone, email, chat, scheduling, status updates, service coordination, reminders, and approved escalation handling.
Administration
Inbox and calendar management, data entry, document organization, reporting, research, task coordination, and recurring office support.
Marketing Support
Content coordination, social media, email campaigns, graphic and video support, database nurture, and review campaigns.
CRM & Operations
CRM hygiene, records, stages, tasks, workflow documentation, handoffs, system updates, and accountability reporting.
AI-Enhanced Workflows
Approved prompts, research assistance, content drafting, documentation, and automation supported by human review and clear boundaries.
How Vitalis works
A practical path from role definition to dependable execution.
Define the need
Clarify the work, desired results, schedule, systems, skills, permissions, and KPIs.
Recruit talent
Search for candidates whose experience and communication align with the role.
Evaluate fit
Use assessments, interviews, skills evaluation, and real-world assignments.
Prepare the partner
Train the selected Executive Partner on the tools, SOPs, priorities, and workflows.
Support performance
Maintain visibility through reporting, coaching, accountability, and ongoing development.
Built for long-term fit
Selection is only the beginning. Performance needs support.
Vitalis uses a structured five-step selection process designed to assess more than a résumé. Candidates are evaluated for practical skills, communication, problem solving, reliability, and alignment with the client’s needs.
After matching, the engagement can include systems training, performance scorecards, attendance visibility, daily and weekly reporting, coaching, SOP review, and ongoing Executive Partner management.
A generic VA marketplace
- Leaves sourcing and screening to the business owner
- Often provides little role-specific onboarding
- Focuses on task completion without an operating framework
- Offers limited support after the hire is made
The Vitalis managed model
- Defines the role before selecting the candidate
- Uses a structured five-step vetting and matching process
- Trains around the client’s systems, SOPs, and priorities
- Supports accountability, coaching, reporting, and development
Frequently asked questions
What to know before you hire.
Start with the role, outcomes, and management model—not simply the lowest hourly rate.
What virtual assistant services does Vitalis provide?
Vitalis can support executive assistance, administration, customer service, sales development, appointment setting, marketing, data entry, research, CRM management, operations, transaction coordination, and other clearly defined recurring workflows.
How is Vitalis different from a freelance marketplace?
Vitalis provides a managed service built around role discovery, recruiting, vetting, matching, training, and ongoing performance support. The objective is to create a reliable extension of your business rather than an isolated task arrangement.
How does the five-step vetting process work?
Candidates move through comprehensive assessments, structured interviews, in-depth skills evaluation, real-world assignments, and live client matching. The exact evaluation is adjusted to the role and required experience.
Does Vitalis train and manage the virtual assistant?
Yes. Vitalis trains the selected Executive Partner around the client’s tools, procedures, and workflows, then provides ongoing management options that can include attendance tracking, reports, scorecards, coaching, training, and performance review.
Which industries does Vitalis support?
Vitalis supports real estate, property management, home services, legal services, and other growing service-based businesses. Roles are adapted to the terminology, systems, customer journey, and scope boundaries of each industry.
How much do Vitalis virtual assistant services cost?
Pricing depends on the service model, schedule, responsibilities, and experience required. Review the current plans and pricing page or book a discovery call to discuss the right structure for your business.
Can a Virtual Assistant support more than one department?
Yes, when the combined responsibilities are compatible and realistic for the available schedule. Vitalis helps define priorities, required experience, capacity, and performance expectations before launch.
Find the right Executive Partner—and build the system behind them.
Tell Vitalis where work is getting stuck. We’ll help determine the role, skills, schedule, service model, and next step that fit your business.