Scale your brokerage or real estate team by delegating candidate sourcing, multi-channel outbound outreach, initial pre-screening, and interview scheduling to a dedicated remote Recruiting Coordinator. Consistently grow your agent headcount and Gross Commission Income (GCI) without drowning in cold calls.
Managing daily transactions, supporting current agents, and overseeing brokerage operations leaves little time for consistent recruiting outreach. Yet, agent headcount remains the single biggest multiplier for your market share and bottom-line profit.
A dedicated Real Estate Recruiting Coordinator acts as your team’s talent acquisition engine. We maintain a continuous pipeline of prospective agents, execute multi-touch phone, SMS, and email campaigns, and book qualified candidates directly into your calendar.
Stop relying on word-of-mouth or sporadic recruiting pushes. Build a structured talent acquisition engine that steadily populates your broker interview calendar.
Establish target agent profiles, commission split models, tech stack incentives, and team culture highlights.
Mine MLS production records, state licensing lists, social platforms, and local real estate school rosters.
Execute custom phone, SMS, email, and social sequences to build rapport and spark interest in switching.
Qualify candidate goals and production, then book verified confidential meetings directly on your calendar.
Log conversation details, maintain recruiting CRM tags, and automate long-term nurture campaigns until candidates transition.
A brand-new agent seeking mentorship requires a completely distinct conversation than a $10M producer evaluating commission split leverage and admin support.
Highlight training programs, mentorship, lead generation support, and competitive caps to help accelerate their early production success.
Focus on transaction coordination, administrative leverage, advanced marketing tools, higher splits, and wealth-building opportunities.
Showcase operational infrastructure, white-glove onboarding support, equity options, and exit strategy paths for whole team relocations.
Your Recruiting Virtual Assistant manages the high-volume outreach and scheduling logistics, leaving you free to build relationships and close top talent.
MLS data mining, candidate list enrichment, multi-touch phone/SMS/email outreach, candidate pre-screening, calendar scheduling, interview reminders, CRM hygiene, and onboarding paperwork distribution.
Conducting face-to-face or virtual recruitment interviews, presenting brokerage value propositions, negotiating split structures, signing join agreements, and fostering team culture.
Eliminate blind spots in your talent acquisition strategy with transparent metric tracking from initial candidate contact to signed agreement.
If your brokerage growth has plateaued due to lack of time or inconsistent outreach, Vitalis can deploy a trained Recruiting Coordinator immediately.
Answers to common questions about hiring a dedicated remote Recruiting Coordinator for your brokerage or real estate team.
A Real Estate Recruiting Coordinator (or Recruiting Virtual Assistant) is a dedicated professional focused on sourcing, reaching out to, pre-screening, and scheduling confidential interviews with prospective agents for your brokerage or team.
Our team works inside popular real estate recruiting platforms including BrokerMetrics, Seize the Market, ReRecruit, Follow Up Boss, GoHighLevel, HubSpot, Salesforce, and custom database setups.
We mine local MLS production reports, state licensing board records, LinkedIn, social media groups, pre-licensing real estate school rosters, and existing broker database lists.
Yes. Coordinators follow client-approved scripts and multi-touch sequences across phone calls, text messages, email, and social media to maximize candidate engagement.
Meetings are synced directly into your Google or Outlook calendar via your recruiting CRM. Candidates receive automated reminders, and detailed screening briefs are logged before the call.
Following an initial discovery call and onboarding alignment on your value proposition and targets, we can match and onboard your dedicated coordinator within days.
