Property managers with high inquiry volume who can't respond fast enough to prospects
A leasing coordinator virtual assistant is a remote team member who manages the leasing process for property managers — from the first inquiry through a signed lease — so vacancies fill faster and nothing falls through the cracks between a prospect's first message and move-in day.
Unlike a general virtual assistant, a leasing coordinator VA is matched and trained specifically for rental leasing workflows: inquiry response, tour scheduling, application processing, and lease preparation.
Property managers with high inquiry volume who can't respond fast enough to prospects
Growing portfolios with regular turnover that need consistent leasing follow-up
Teams currently handling leasing admin manually, on top of other responsibilities
Leasing offices that need faster tour scheduling and application turnaround to reduce vacancy days
Respond to leasing inquiries across phone, web, email, and portal messages, and route qualified leads
Schedule property tours and confirm appointments; coordinate virtual tours where offered
Process rental applications and compile screening materials for your approved screening provider
Track application status and send approval/denial notifications on your behalf
Prepare lease agreements, renewal letters, and move-in/move-out packets from your templates
Update listings across MLS, Zillow, Apartments.com, and Realtor.com
A leasing coordinator VA manages the day-to-day leasing process — responding to inquiries, scheduling tours, processing applications, and preparing lease paperwork — so your team can focus on closing deals and managing the portfolio rather than chasing leasing admin.
No. The VA compiles and organizes application materials and tracks status, but final screening decisions, lease approvals, and lease terms remain with your licensed property manager.
Find your perfect leasing coordinator VA match and start filling vacancies faster.