Most property managers hit a wall long before reaching 200 units. Not because they lack skill, because they lack time. Between tenant calls, maintenance requests, vendor follow-ups, rent reminders, leasing paperwork, renewals, inspections, and constant emergencies, managing even 80–120 doors can feel like a full-on avalanche. 

But here’s the truth top-performing property managers don’t want you to know:
They’re not doing it alone.
They’re using Property Management Virtual Assistants to run 60–70% of their daily workload, without hiring in-house staff, without ballooning overhead, and without burning out. 

And if you want to scale your portfolio past 150… 180… even 200+ units, a trained Property Management VA is the only sustainable way to do it. 

Property managers don’t fail because they can’t manage properties—they fail because they can’t keep up with communication. Every unanswered message creates frustrated tenants. Every delayed maintenance follow-up creates a bad review. Every missed renewal costs you thousands in vacancy loss. 

A Property Management VA eliminates all of those problems instantly. They handle the constant flow of tenant communication, log every request, open tickets, follow up with vendors, update your software, send reminders, and keep the entire operation organized so nothing falls through the cracks. That alone can save you 30–40 hours a week and prevent the chaos that usually stops property managers from scaling. 

Imagine waking up and your VA already:
• answered tenant emails
• coordinated yesterday’s work orders
• sent vendor follow-ups
• updated AppFolio/Buildium/Yardi
• reminded tenants about rent
• handled screening questions from new applicants
• prepared renewal outreach for the month
• confirmed your inspection schedule
Now imagine repeating that level of efficiency every single day. That is how you scale past 200 units without hiring in-house. 

At Vitalis Outsourcing, our Property Management VAs are part of the top 1 percent—vetted, trained, and continuously managed specifically for rental operations. They know how to work inside your PMS, follow SOPs, communicate with tenants professionally, and support leasing workflows. We handle all onboarding, training, performance oversight, and system setup so you don’t waste months training someone from scratch. And when you book with us, you get priority placement on our waitlist, meaning early access to our most requested PM-trained VAs before other companies hire them. 

One of our clients—who started with 120 doors—scaled to 230 units in less than 6 months after hiring a Vitalis VA. His VA took over all tenant communication, maintenance coordination, and renewal tracking. His response times went from hours to minutes. His Google reviews improved. Vacancies decreased. And even with nearly double the units, he worked less than before because the workload was finally systemized instead of reactive. 

If you want to compete in today’s market, you must deliver fast communication, zero-slack operations, and consistent service. And you can’t do that alone—not at scale. Searches for property management virtual assistant, maintenance coordination VA, tenant communication assistant, and property management outsourcing support are exploding because more property managers are realizing that the only way to scale profitably is to build a remote support system, not a bloated payroll. 

The bottom line:
You don’t scale past 200+ units by working harder.
You scale by removing yourself from daily chaos. 

A Vitalis Property Management VA becomes the backbone of your operations—handling the admin, communication, and coordination that used to drain you every day. Join our waitlist now, book your strategy call, and secure early access to our top PM-trained VAs before spots fill up. This is how you go from surviving 80 units to dominating 200+ without ever hiring in-house staff again.